Open Records Request Template (Texas PIA)

About the Texas Public Information Act

The Texas Public Information Act (PIA) gives you the right to request records from any Texas government body — counties, cities, school districts, state agencies, and more. Agencies must respond within 10 business days.

Template Letter

[Your Name]

[Your Address]

[City, State ZIP]

[Date]

Open Records Officer

[Agency Name]

[Agency Address]

Re: Public Information Request under Texas Government Code Chapter 552

Dear Open Records Officer:

Pursuant to the Texas Public Information Act, I hereby request copies of the following public records:

[Describe the records you want as specifically as possible — include date ranges, subject matter, department, or document type. Example: "All contracts between Ellis County and [Vendor Name] from January 1, 2023 to present, including any amendments or addenda."]

I request that these records be provided in electronic format (PDF or Excel) via email to [your email address], if available. If any portion of this request is denied, please cite the specific statutory exemption and provide a written explanation.

If there are any fees associated with this request, please notify me in advance if they will exceed $[dollar amount, e.g. $25].

Thank you for your prompt attention to this matter.

Sincerely,

[Your Name]

[Phone Number]

[Email Address]

Tips for a Strong Request